Procurement and Contract Specialist

ID: von_00026153

Full time

Bucharest - Hybrid

Middle, Senior

04-04-2025

The Procurement & Contract Specialist is encouraged to handle Procurement Operations related to both product & services procurement in the domains of IT, Marketing, Facilities, Sponsorships, Sales and Human Resources and work towards in achieving near-term and annual goals for the Global Procurement and Shared Services functions, as a representative of operations to the business delivering value and be a trusted partner.

Employer Profile

Global software development company, well known in the digital area.

Responsibilities

The role will include placing Purchase Orders, reviewing and drafting contracts, use of the P2P applications, Identify high risk legal clauses on the SOW’s, work with legal team (internal & external). The individual is encouraged to build positive relationships with internal business partners, develop a strong understanding of strategic business direction, will require to work towards providing the best user experience for all the internal partners.

Handle day to day Procurement Operations processes – PR to PO Conversion, Fixed Asset Creation and Capitalization, Initiating Supplier Re-certification, Contract Drafting, and System Updates etc.
Contribute to key performance metrics of the team, e.g. SLA, Quality & Efficiency.
Collaborate with Category Managers, Accounts Payable, Vendor Risk Management Office, Corporate Ethics & Compliance Teams, Information Security & Privacy and Contingent Workforce Program team and other cross-functional groups in driving issue resolution and process improvements.
Redline legal clauses and handle customer issues along the contract execution path
Document Processes, build and maintain Desktop Procedures (DTPs).
Analyze data and act within the realm of activities as a buyer.
Build and publish weekly / monthly reports for the team and represent the team on various internal forums.
Handle customer relationship effectively: Resolve user queries on time and with accuracy, build awareness of common pitfalls, conduct periodic or need-based reviews with key partners.
Carry out special projects and drive continuous improvements.
Providing due clarity and support to internal partners on procurement policies and standard methodologies
Own and deliver various projects sought to achieve Operational Excellence and Scalability.

Requirements

At least 2-3 years of validated experience in Procurement Operations with exposure to both product & Services procurement in at least two of the categories mentioned above.
A thorough knowledge of the procurement processes is a must and exposure to P2P tools like Ariba / Coupa etc. and ERP systems like SAP / Oracle will be required.
Should have worked on operations related to, conversion of Purchase Requisitions into Purchase Orders & working with standard contract templates/ boilerplates. Experience in contract drafting, the experience of collaborating with legal and knowledge of legal terms in a contract will be an added advantage.
Working experience in multi-cultural / multi-region Shared Services or Procurement organization will be a plus.
An exposure to using Reporting and Metrics tools like Tableau, Power BI, is a nice-to-have.
Solid understanding of Intermediate to Advanced Excel and Professional level proficiency in English are desired.

Soft Skills

Confidence and ability to demonstrate the value that a Shared Services / Procurement Operations professional can deliver to the organization in line with internal Capabilities.
Self-starter, willing to go beyond the call-of-duty, ability to self – empower with a positive and friendly demeanour